Getting Started with Pointbunny
New to Pointbunny? Create a free account, add your menu, invite staff and ring up your first cafe sale in about 10 minutes.
💡 Quick answer: New to Pointbunny? Create a free account, add your top 5–10 menu items with sizes and add-ons, choose your tax setting, invite staff if you have any, and ring up a practice sale. Most cafes get from sign-up to their first real order in about 10 minutes, on the phone, tablet or laptop you already have.
This page is for people who've just signed up. Still planning your cafe? Start with our guide on how to start a coffee shop, then come back here when you're ready to take orders.
What you need before you start
An internet connection
A device with a modern browser (iPad, Android tablet, laptop or phone)
Your menu, or just your 3–4 best-sellers to begin with
The 10-minute setup at a glance
Step | What you do | Time |
|---|---|---|
1. Create your account | Email, password, cafe name, 6-digit PIN | 2 min |
2. Learn the home screen | New Order, Today's Sales, Active Queue, checklist | 1 min |
3. Add your menu | Categories, items, prices, option groups, tax mode | 3 min |
4. Add your team | Invite staff by email and pick roles | 2 min |
5. First sale | Practice sale, then a real one | 2 min |
Step 1: Create your account
Go to pointbunny.com and start your free sign-up.
Enter your email, choose a password and click the verification link in your inbox.
Answer the short setup: your cafe's name appears on receipts and across the app.
Set the 6-digit PIN you'll use at the register.
You start on the Free plan, with no monthly fee, and can upgrade to Pro ($19/month) anytime.
Step 2: Find your way around
Your home screen shows:
New Order, where every sale starts
Today's Sales, Transactions and Avg. Serving across the top
Active Queue, the orders in progress
Getting Started, a checklist for items, taxes and fees, inventory, receipts, team and your first sale
Step 3: Add your menu
In Getting Started, tap Add Items.
Create a few categories, such as Coffee and Pastries.
Add each item with a name and price, plus an emoji (☕ Latte, 🥐 Croissant) or a photo so tiles are easy to spot in a rush.
Add option groups for sizes, milks or extra shots. The right price follows automatically.
Open Set up taxes & fees and pick your tax mode: no tax, tax added at checkout, or tax included in prices.
Tip: start with your top sellers and add the rest later.
Step 4: Add your team
In Getting Started, tap Set Up next to Set up your team.
Invite staff by email. Each person gets their own login, a role (Admin, Manager or Cashier) and their own PIN.
The Free plan includes 1 staff account; Pro adds unlimited staff plus the PIN time clock and timesheets.
Working solo? Skip this step. You're already set up as the cashier.
Step 5: Ring up your first sale
Try the guided tutorial first. Its practice sale is never saved.
Tap New Order, then tap item tiles (say, a Latte and a Croissant).
Go to Checkout, pick Dine In or Takeout, add a discount if needed and check the total.
Choose how the customer paid:
Cash: enter the amount received, check the change due, then Confirm & Print. No printer? Close the print window; the sale is still recorded.
Card or QR: Pointbunny records payments but doesn't process them. Take the payment first, then tap Card or QR, because tapping it records the sale right away.
Common first-day questions
Do I need special hardware? No. Any modern browser works, and a receipt printer is optional.
Can I change prices later? Yes. Edit any item from your menu at any time.
Do I ever have to pay? No. The Free plan has no monthly fee. Pro is optional at $19/month.
Next steps
Finish the rest of the Getting Started checklist (receipts and inventory).
Read The Ultimate Guide to Pointbunny for a tour of every feature.
Still planning your shop? See how to start a coffee shop.
Your POS shouldn't be a headache or a bill. Pointbunny is free, and we'll set it up for you. Create your free account.
FAQ
How long does it take to set up a cafe POS?
Most cafes get from sign-up to their first real order in about 10 minutes: create the account, add your top menu items, choose a tax setting, invite staff and ring up a practice sale.
Do I need special hardware to set up a POS?
No. Any device with a modern browser works, such as an iPad, Android tablet, laptop or phone. A receipt printer is optional.
Do I ever have to pay?
No. The Free plan has no monthly fee. Pro is optional at $19/month.
Can I change menu prices after setup?
Yes. You can edit any item from your menu at any time, so it's fine to start with your best-sellers and add the rest later.
